Finance & Admin Officer

Deadline - May 11th 2017

Finance & Admin Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience2 years
  • Location Nairobi
  • Job Field Administration / Secretarial   Finance / Accounting / Audit

Duties for the Finance & Admin Officer Job

  • Provide accounting support to the project and management team while ensuring compliance with internal controls, donor regulations and budget restrictions;
  • Record accounting transactions including coding of payment vouchers before making payments and ensure an efficient, proper and transparent financial filing system of all documents (e.g. monthly payment of bills, contracts, rent and local salaries)related to finance are maintained;
  • Prepare and examine accounting records, financial statements and other financial reports and ensure accuracy, completeness and conformance to reporting and procedural standards;
  • Make sure that proper filing systems are put in place for audit trail. This includes the correct labeling and the arrangement of vouchers into the files showing pre-numbered reference numbers. Responsible that all the files are up to date for good internal controls.
  • Assist the Roving Finance Manager in collating cash requests and monitor the cash and bank balances to be minimum balances at all times.
  • Reconciling Bank, Cash, Advance and Control Accounts in the system for every month for the Galkacyo office before the month end closure.
  • Plan for cash flow requirements for the project and submit updated cash forecast and monthly cash requests to the project accountant on a timely basis;
  • Process and make payments as provided in the approved budget;
  • Ensure timely recovery of all advances including travel and mid-month advances and provide monthly update of any outstanding advances to the finance officer;
  • Assist with facilitation of internal and external audit procedures as required.
  • In collaboration with the Program and Operation team, contribute in developing appropriate project planning and implementation mechanisms;
  • Organize Adeso program and operations files and keep them updated as needed;

Finance & Admin Officer Job Qualifications

  • Bachelor’s degree in Business Administration supplemented by professional courses in Finance/Accounting or any other related field.
  • Two years of progressively responsible work experience at professional level in finance and office administration.
  • Good writing and communication skills with supervisory ability.
  • Ability to establish harmonious working relations in an international and multicultural environment.
  • Must have good level of spoken and written Somali language.
  • Good level of spoken and written English.
  • Analytical skills and negotiating skills.
  • Willingness to travel to remote field locations.
  • Ability to work independently and work collaboratively as part of a team in a challenging and a highly fluid environment.
  • Demonstrated attentions to detail, ability to follow procedures, meet deadlines and cooperatively with team members are required.
  • Basic knowledge in computer applications such as word processing, spreadsheets and power point.
  • Ability to live and work in an isolated area in conditions of limited comfort.
  • High degree of cultural sensitivity.
  • Knowledge of English language and the local working language of the duty station is a requirement 

How to Apply

All applications should be sent to consultancy@adesoafrica.org by 11th May, 2017 with “Livelihoods Consultant – STREAM Consortium” on the subject line. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. Each application package should include the following:

  • An application letter addressing the selection criteria including how the consultant’s previous experience matches the consultancy objectives as well as the interest for the position. It should also indicate the candidate’s availability and consultancy rates. The letter should be no longer than two pages;
  • A sample of recent work;
  • Updated CV including relevant work experience and qualifications;
  • Contact details of 2 references.

Applications not including all of the above information will not be reviewed. Adeso is an equal opportunity employer.


 

Send your application to : consultancy@adesoafrica.org

Application deadline : May 11th 2017

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