Uraia Trust

 Finance Manager

The position is responsible for processing of financial transactions, maintaining financial records, providing adequate accounting information and financial statements and reports, compliance with professional local/international accounting standards, internal financial policies, procedures and systems, and donor agreements, maintaining internal controls and risks, proper custody of financial records, and safeguarding the assets of the organization. The position is also responsible for effective grant management. The jobholder will provide managerial support and ensure internal efficiencies and effectiveness of the Finance unit and preparation and dissemination of financial information for management decision making and reporting purposes.

• Support the implementation of, and ensure adherence to Trust’s financial management strategies, policies, procedures, processes and systems in order to achieve compliance requirements, optimal efficiency and effective utilization of resources and assets.
• Maintain professionalism and operate in line with local and International Accounting Standards and best practices.
• Support the preparation of the Trust’s annual budget, monitor monthly performance and report variances to management for action.
• Support the grant management process including contracting with Implementing Partners, monitoring disbursements, contracts and grant amendments, ensuring compliance to contractual agreements and reporting.
• Develop the Finance budget and monitor own budget and those of other units in liaison with the unit heads.
• Ensure cheques, payment vouchers and any supporting source/transaction documents are approved and authorized.
• Verify all payments for accuracy and ensure amounts are within budget provisions before approval and disbursement/payment.
• Maintain up to date accounting and financial records in respect to all transactions and ensure documents are correctly filed and secure.
• Provide general guidance and offer technical support in financial management to other departments and organise training and capacity building of staff in financial management.
• Review weekly and monthly bank reconciliation reports to ensure they are complete and correct, and ensure outstanding issues are resolved in a timely manner.
• Prepare monthly cash flow reports for submission to Head of Finance and Support Services.
• Prepare periodic financial statements and reports, as prescribed in schedules, for review by the Head of Finance and Support Services.
• Maintain an accurate and up to date fixed asset register for the organization
• Ensure the Trust complies with all donor rules and agreements as stipulated and that Implementing Partners comply with all the contract terms and provisions.
• Undertake review of Implementing Partners (IPs) financial statements and reports and facilitate project closures’ in a timely manner.
• Facilitate annual financial audits and any other periodic reviews and give input to support responses to issues raised in management letter.
• Ensure compliance by timely remittance of statutory deductions by the due dates, and compile periodic and annual statutory returns as per laws and regulations and forward the same to the relevant government authority/department.
• Periodically and on need basis provide data and information that support resource mobilization and fundraising initiatives used in writing of concept papers and proposals.
• Any other duties as may be assigned by Head of Finance and Support Services.

Uraia Trust is a leading national organization whose mission is to provide quality civic education and empower Kenyans to exercise their civic duty in order to realize their constitutional aspirations. Uraia seeks to recruit a highly competent individual for the position of Finance Manager.

The jobholder will provide managerial support to the Finance unit which will include undertaking financial management and procedures that support the Trust’s operations. In addition, this role is responsible for the implementation of policies, processes and procedures to ensure internal efficiencies and effective preparation and dissemination of financial information for management decision making and reporting purposes.

For more details on the above job description and profile, please refer to the Uraia Trust website www.uraia.or.ke . The jobholder will report to the Head of Finance and Support Services.

Finance Manager Job Qualifications

The ideal candidate should possess the following qualifications:

• At minimum possess a Bachelors degree in Accounting, Finance or Commerce from a recognized University. Those with business related postgraduate qualification such as a Masters degree in Business Administration will have an added advantage.
• Professional accounting qualifications such as CPA (K) or ACCA.
• Excellent knowledge and hands on experience in using computerized financial accounting systems; competence in use of Navision financial accounting software is desirable.
• Additional relevant training and qualifications in project accounting and grants management will be an added advantage.
• A minimum of 6 years’ overall relevant work experience in project/grants accounting with at least 3 years at management level.
• Excellent interpersonal and communication skills.

The engagement for this position will be for an initial contract of three years that is renewable subject to satisfactory performance and availability of funding. For more details about Uraia, please see the Uraia Trust website www.uraia.or.ke. Any form of canvassing shall lead to automatic disqualification.

How to Apply

If you believe your career objectives match this exciting position, please forward your application letter and detailed CV stating your current position and salary if applicable, expected salary, contact details and quoting reference number UT/2018/04/02 with the subject being Application for Finance Manager by close of business on 7th May 2018 addressed to:

The Human Resources Unit

Uraia Trust

P O Box 28151-00100

E- Mail: jobs@uraia.or.ke

Hard copy applications may also be submitted during working hours at Uraia Trust’s physical address located at Uraia House, Jacaranda Avenue, Off Gitanga Road, Nairobi.

Please note that only shortlisted candidates will be contacted for interview.