Job Introduction:

Procurement Manager 

G4S Kenya Ltd has a vacancy for a Procurement Manager at our Head Office in Nairobi.

The position will manage and oversee the national procurement, supply chain and purchasing function.

Role Responsibility:

1. Development and implementation of sound Policies and Procedures in line with Procurement Strategy

- Optimise the procurement potential of the South African businesses through structured rationalisation and consolidation programmes for both goods and services and suppliers.

- Identify, manage and monitor risks within the supply base.

- Provide project based bid support to mobilising new business

- Develop, implement and maintain procurement policy and procedures

• Recommend procurement strategy
• Procure best price, best quality and best service.
• Creating procurement policy and procedures according to ISO standards,
• Setting in place optimization procedures for various purchasing requirements.
• Setting bid procedures and standards in line with ISO and SMME requirements,
• Develop contingency plans for key processes

- Manage the strategy and process around SMME / BBBEE suppliers  

• Investigate possible supplier opportunities in-line with affirmative procurement policy.
• Source SMME suppliers in line with product / services requirement,
• Develop suppliers for future partnership

2. Conduct, negotiate and manage Suppliers, service level agreements and new procurement deals

- Source, negotiate and contract with key operational suppliers, ensuring supply chain solutions meet the business requirements and deliver value for money.

- Manage supplier relationships against key KPI and SLA’s to monitor performance and ensure service levels are maintained in line with business requirements.

- Establish key external market contacts to ensure relevant market intelligence is available to the business and factored into key decision making processes.  

- Manage National Suppliers and Service Providers with respect to sourcing, evaluation and development

• Identify purchase specifications for key products and services
• Communicate the product and service requirements to potential suppliers,
• Conducting supplier negotiation to ensure cost effective – including group buying power.
• Control bids, tenders centrally.
• Ensure quality assurance processes exist per key supplier,

- Ensure service level agreement (SLA’s) exist per supplier and compliance thereof.

3. Management of centralized purchasing function

- Manage a centralised purchasing function system

• Maintaining purchasing standards through effective processes and controls
• Establish and maintain vendor acceptance process.
• Review and monitor overall purchasing/buying function

- Review all financial and risk management aspects according to procurement activities

• Ensure the company is not exposed to any non-performance risk, supply delay risk, credit risks and public liability risks attached to possible suppliers.
• Monitor the quality assurance issues to optimize risks within the Supplier management and procurement.
• Advise on operating budget.

4. Manage the budget/expenses – Capex and Opex

• Review, analyse and explain major variances to the budget on a monthly basis.
• Ensure the expense mandates follow audit procedures.

• Prepare annual input for budgetary purposes
• Provide monthly National Opex reports
• Prepare quarterly Capex meetings and reports
• Manage HO Capex budget
• Advise on National Capex budget

5. Staff management and development

• Ensure all team members have clearly defined job profiles aligned to the profile of the manager
• Ensure performance contracts are in place and regular goal reviews completed to assess achievement of results
• Apply poor performance management or employee relations management principles and processes should this be required
• Provide support, coaching (train) and mentoring continuously to ensure that objectives are met
• Ensure completed development plans for each employee
• Measure employment equity plan targets
• Allocation resources appropriately to ensure operational demands are met
• Ensure that events/activities taking place in team are effectively communicated within the team and to other teams requiring the information
• Ensure adequate succession planning to meet ongoing and anticipated business requirements

The Ideal Candidate:

Minimum qualification & experience
 

• Degree level qualification or equivalent
• Formal Purchasing post graduate qualification, or similar
• Project management
• Minimum of 5 years’ experience in a procurement and supply chain role
• Contract negotiation, drafting and management of the tendering processes
• Previous experience in sourcing and managing large and specialist supply contracts
• Experience of evaluating both the in-house and external supply service delivery models.  
• Good financial management and written skills