Finance & Administration Assistant
Al-Khair Foundation is a UK-based international NGO providing humanitarian support, international development, emergency aid and disaster relief in some of the world’s most deprived areas.
Job Purpose:
To assist the efficient and effective delivery of the financial accounting and management accounts to AKF and its subsidiaries/projects. To work with the heads of departments to provide administrative and accounting support to service AKF’s finance department.
It is envisaged that this role would be equally split between administrative/human resource duties and financial support. The main responsibilities for this position are:
Main Responsibilities
1. Finance Functions
· To assist the Finance department on all aspects of financial policy, including statutory requirements, best practice and the development of new initiatives.
· To assist in maintaining the financial accounting systems to achieve maximum efficiency within the department.
· To deliver timely and accurate financial information as required by the Head of Finance, CEO, statutory bodies and other stakeholders including external auditors.
· To prepare and present documents from a number of sources as advised by the head of finance.
· To consult with the head of finance to develop effective financial systems and procedures and ensure that these are continuously improved.
· To ensure all financial policies and procedures are reviewed and updated on a regular basis.
· To ensure AKF has in place comprehensive and cost effective systems for internal and external audit, compliance and risk management.
· To assist in the preparation of the end of year audit.
· To work with department Heads and project staff to ensure that effective financial systems, processes and monitoring arrangements are in place on both a financial and specific level, and to assist them with project budgeting.
· To produce, maintain and submit all statutory financial records of AKF, sufficient to satisfy the requirements of the Government of Kenya and all other relevant bodies.
· To support the Head of Finance with AKF’s payroll system and staff salaries.
2. Administrative Functions
· Ensuring that there is full compliance in administrative activities with AKF rules, regulations, policies and strategies.
· Support the timely financial control, monitoring and reporting of office operations.
· Preparation of Local Purchase orders (LPOs) for suppliers.
· Support the organization of procurement processes including preparation of Request for Quotations (ROQ) from suppliers.
· Arrangements of travel and hotel reservations for AKF staff.
· Administrative support to conferences, workshops and retreats.
· Custodian for management of office stationery supplies including maintenance of stock list of stationery.
· Maintenance of the filing system ensuring safekeeping of confidential materials.
· Maintenance of records on assets management.
· Maintenance of files and records relevant to office maintenance
· To arrange for the tendering of the end of year audit.
· Provision of support to maintenance of common premises and common services
3. Human Resource functions
How to apply: If you meet the above requirements, please submit your application including your CV/resumé via e-mail not later than 20th April 2017 to kenya@alkhair.org. Only shortlisted candidates will be contacted.
Send your application to : kenya@alkhair.org.
Application deadline : April 20th 2017
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